Project Administrative Officer

Job Overview

• Project administrative and clerical supports as directed by GM-Contracts, Senior Staffs and Executive Secretary as assigned

Responsibilities

• Help to consolidate the monthly project financial summary reports.
• Conduct the performance evaluation summary with the contractor/consultant/supplier
• Manage the process of quotation in/out for the minor building and maintenance work
• Assist in the documentation works for the pre-qualification exercise
• Initiate workflow and upload incoming correspondence to electronic filing system - Aconex System.
• Maintain accurate records of procurement activities and contracts
• Prepare the consolidation table for the material bidding exercise
• Support the reporting works for all the RQSM/RQS
• Prepare the File documents, drawings and approved samples etc. and update the filing index
• Maintain hard copy and electronic filing system.
• Monitor stocks of office supplies (paper, stationery etc.) and report when shortage
• Organize and schedule meetings and arrange the conference rooms.
• Answer phone calls and redirect them when necessary.
• Provide administrative and clerical support to the related team members

Requirements

• Diploma or tertiary education in related construction subjects
• Min 1 - 2 years related working experiences in construction companies or property developer
• Must have strong and relevant writing, typing and computer skills;
• Perform multiple tasks simultaneously
• Reliable and high sense of responsibility,
• Must be organized and detail-oriented,
• Excellent interpersonal skills are required,
• Warm and friendly attitude with decent look,
• Keep information confidential
• Experience in real estate developer / consultancy firm preferred.