Officer - Workplace Services

Job Overview

The role is responsible for overseeing and optimizing the company's office space and multiple locations which requires strong project management skills, technical knowledge of facility operations, and the ability to manage the multiple sites simultaneously. The role will ensure safe, comfortable and productive environments while streamlining operational processes across all company locations.

Responsibilities

• Ensure smooth operation of the workplace and managing daily workflows in a timely manner
• Assist the team in managing workplace facilities
• Coordinate and execute responses to emergencies or urgent issues, ensuring minimal disruption to operations.
• Supervise onsite contractor work to ensure compliance with safety and quality standard
• Assist in preparation of meeting materials and presentations as required
• Assist in preparing annual budgets and monitor usage of related expenses
• Assist in meeting room settings and provide technical support 
• Ensure health and safety compliance in workplace and develop actionable outcomes as required.
• Provide support for sustainability and environmental initiatives, including certifications/award applications (such as IAQ and HKGOC).
• Support in research and application of Innovation Initiatives and new technologies in the area of Workplace services   
• Handle ad-hoc assignment as required

Requirements

• Bachelor's degree with at least 3 years’ practical experience in day-to-day office operation, repair and maintenance, preferable in commercial field 
• Strong communication and interpersonal skills; highly customer-oriented
• Have strong sense of responsibility, able to work multi-tasking
• Good command of both written and spoken English and Cantonese/Chinese
• Proficient in Microsoft Word, Excel, PowerPoint and Chinese word processing
• Experience in ISO14001 / ISO 45001 Managment System is an advantage