Officer - Leasing (Administration)

Job Overview

The Officer – Leasing Administration is responsible for managing all leasing administration functions to support the Retail Leasing and Leasing Marketing teams. This role involves handling tenancy-related matters, maintaining accurate records, and ensuring efficient administrative processes.

Responsibilities

• Administrative and Clerical Support
  - Provide general administrative and clerical support to ensure smooth daily operations for leasing and marketing activities across retail portfolios.
  - Assist with office administration tasks as required.
• Tenant Interaction and Customer Service
  - Greet guests and handle general inquiries professionally.
  - Address daily leasing inquiries and manage tenancy matters promptly.
• Tenancy Documentation
  - Prepare tenancy contracts and related documents with accuracy.
  - Regularly update and maintain the leasing system to ensure data integrity.
  - Manage billing and monitor the payment status of rental collections.
  - Prepare monthly accounts receivable reports for management review.
  - Ensure timely completion of month-end closing activities and reporting.
• Enquiry and Collaboration
  - Handle daily leasing inquiries and coordinate with internal teams to resolve issues.

Requirements

• Degree holder in Business, Real Estates or related disciplines
• At least 2 years’ experience in leasing administration or related fields
• Proficiency in leasing systems and Microsoft Office applications (e.g., Word, Excel)
• Strong communication and interpersonal skills
• Attention to detail and ability to handle sensitive financial data with confidentiality
• Strong organizational and multitasking skills
• Good command of both spoken and written English and Chinese