Assistant Manager - Central Procurement

Job Overview

The Assistant Manager – Central Procurement is responsible for supporting supplier onboarding, supplier performance management, procurement governance, policy and guideline maintenance, and operational support to Business Units. The role acts as a key coordinator between Central Procurement, user departments and suppliers to ensure supplier registration, ASL maintenance, documentation, due diligence checks, reporting and workflow improvement activities are performed in accordance with Group Procurement policies and operational requirements.

Responsibilities

• Oversee supplier onboarding activities in compliance with Group Procurement policies, including new supplier registrations, renewals and ASL record maintenance
• Assist suppliers throughout the onboarding process by responding to queries, supporting form completion and clarifying required information and supporting documents
• Coordinate with user departments and suppliers to validate registration documents and facilitate timely and smooth onboarding
• Support due diligence checks, including review of company registration documents, bank account proof and other required supplier information
• Provide daily operational support to Business Units on supplier management matters and procurement-related enquiries
• Coordinate with Business Units and suppliers on supplier performance issues, including preparation and issuance of warning, suspension or related follow-up letters where required
• Standardize and refine internal procurement documents, including Supplier Registration Forms, Purchase Requisitions, templates and related working procedures
• Support procurement-related training sessions and prepare communication materials to facilitate adoption by Business Units
• Maintain and enhance Group Procurement Operating Guidelines, Supplier Management Guidelines and related Standard Operating Procedures
• Engage with key stakeholders to understand operational challenges, identify workflow improvement opportunities and support implementation of practical process enhancements
• Prepare procurement and supplier management reports to support management review, decision-making, KPI monitoring and continuous improvement
• Support procurement risk management by identifying potential issues, recommending mitigation actions and assisting in workflow or supplier management reviews for high-value and high-volume activities
• Provide administrative and operational support to the Procurement Manager and contribute to departmental KPIs, strategic goals and cross-functional initiatives such as implementation of General Procurement Terms and Conditions

Requirements

Qualifications:

• Degree holder with professional qualification in Procurement, Supply Chain, Business Administration or related disciplines

Experience and skills:

• Minimum 8 years of relevant experience in procurement, supplier management, contract administration, vendor onboarding or procurement governance, preferably gained from sizable organizations
• Good understanding of supplier onboarding, approved supplier list management, supplier performance monitoring and procurement compliance requirements
• Experience in preparing, reviewing and maintaining procurement forms, guidelines, SOPs, training materials and management reports
• Strong coordination and stakeholder management skills, with the ability to work effectively with Business Units, suppliers and cross-functional teams
• Detail-minded, well-organized and able to manage documentation, follow-up actions and multiple priorities independently
• Good analytical ability and proficiency in preparing data reports, tracking supplier records and identifying process improvement opportunities
• High level of integrity, accountability and awareness of procurement governance, risk control and confidentiality requirements
• Proficiency in MS Office applications, especially Excel, Word and PowerPoint; experience with e-Procurement systems, SharePoint or workflow tools is an advantage
• Good command of written and spoken English and Chinese; fluency in Putonghua is an advantage