Assistant Manager - Workplace Services

Job Overview

Lead a small team of administrative staff to ensure smooth daily office workplace operation and take part in company-wide initiatives so as to provide high quality workplace services for internal stakeholders

Responsibilities

• Assist in strategic planning for full spectrum of office workplace services
• Develop, review and implement office workplace operational policies and procedures, and other measures to ensure high quality service standard
• Review and manage vendor contracts to ensure consistency and adherence with company policy
• Assist in the planning and execution of company events
• Prepare reports and presentations with statistical data, as assigned
• Responsible for data collection, analysis and populating of annual sustainability report
• Participate in renovation, relocation and maintenance projects, coordinate with contractors, suppliers and vendors, monitor and follow up of progress
• Ensure office workplace health and safety
• Assist in annual budget planning, monitor and control office expenses

Requirements

• University Degree in Business Administration or related disciplines
• A minimum of 10 years’ relevant experience, 5 years of which in a supervisory capacity
• Good insight and understanding of latest technology trends
• Strong consultation and presentation skills
• Supervisory responsibility for a team of administrative staff
• Ensuring the volume, quality and timeliness of task / services provided by self and others
• Able to apply developed communication skill to exchange complex information and may occasionally influence others
• Prior experience in office renovation and data management system is a plus
• Able to work under pressure in a fast-paced environment
• Proficient in PC applications such as Word, Excel, PowerPoint and Chinese word-processing
• Fluent communication skills in English, Cantonese and Mandarin